Page 1: Privacy Notice

Your Personal Data

The University of Glasgow will be what’s known as the ‘Data Controller’ of your personal data processed in relation to the Social AI CDT EDI Survey. This privacy notice will explain how The University of Glasgow will process your personal data.

Why we need it

We are collecting your personal data such as age range and gender, and limited special categories data such as disability, ethnicity, sexual orientation and socio-economic status, in order to meet our reporting requirements to our funding body, United Kingdom Research and Innovation (UKRI), and to provide the CDT with information about how we are meeting our Equality, Diversity and Inclusion responsibilities.  We will only collect data that we need in order to provide and oversee this service to you. The data we collect will be shared with UKRI in an anonymous format and will not be seen by selectors who are assessing your application. 

Legal basis for processing your data

We must have a legal basis for processing all personal data. In this instance, the legal basis is Consent and Public Task (Public Task - processing is necessary for the CDT to perform a task in the public interest or for its official functions and this task/function has a clear basis in law). 

What we do with it and who we share it with

  • All the personal data you submit is processed by staff at the University of Glasgow and will be shared in anonymous, aggregate form with UKRI in the United Kingdom.

How long do we keep it for 

Your data will be retained by the University for 5 years following graduation. After this time, data will be securely deleted.

What are your rights?*

You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.

Where we have relied upon your consent to process your data, you also have the right to withdraw your consent at any time.

If you wish to exercise any of these rights, please submit your request via the webform or contact

*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out. 


If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter.

Our Data Protection Officer can be contacted at

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO)

1.1. I consent to the University processing my personal data for the purposes detailed above. Required